iD-Company Ltd

 

GDPR: General Data Protection Regulation Policy

 

Statement:

GDPR stands for General Data Protection Regulation, replacing the previous Data Protection, coming into effect on 25th May 2018 in order to comply with new EU regulations. 

 

GDPR states that personal data should be ‘processed fairly and lawfully’ and collected for specified, explicit and legitimate purposes’ and that individual’s data is not processed without their knowledge and are only processed with their ‘explicit’ consent. GDPR covers personal data relating to individuals.  iD-Company Ltd is committed to protecting the rights and freedoms of individuals with respect to the processing of children’s, parents, visitors, examiners, teachers, volunteers and staff personal data.

 

The Data Protection Act gives individuals the right to know what information is held about them.  It provides a framework to ensure that personal information is handled properly.

 

iD-Company Ltd is registered with the ICO (Information Commissioners Office) under registration reference: ZA393548

 

GDPR includes 7 rights for individuals:

 

  1. The right to be informed

iD-Company Ltd only stores information that is absolutely necessary for us to perform our duties as a company. All information is held under strict confidential conditions protected by both password and high-end software and security.  We need to know information regarding students’ name, date of birth, address, contact number, email address, medical history and allergies – if the student does not have a phone number or email address – we ask for a Parent/Guardian’s details on this.  We also request for an emergency contact name and phone number.  At times throughout the year, this information may be requested by performing council areas; this information is sent to the Local Authority via a secure electronic file transfer system.

 

We are required to collect certain details of visitors to our company.  We need to know visitors’ names, telephone numbers, and where appropriate; company name. This is in respect of our Safeguarding Policy and the event of a fire or injury.

 

When employing staff, iD-Company Ltd is required to hold the following data; name, address, email address, telephone number, date of birth, National Insurance number, photographic ID, passport or driver’s license, bank details, an up to date Disclosure and Barring Service check (DBS – formally known as a CRB), a copy of teaching qualifications, public liability insurance and first aid training.  DBS UTR numbers and date of issue are also held on a central staffing record.

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  2.The right of access

An individual is able to make a request relating to their personal information and data that iD-Company Ltd holds for a fee, that is considered reasonable by ICO regarding GDPR.  iD-Company will then provide a response within 4 weeks.  iD-Company can refuse a request, if we have a lawful obligation to retain the data but we will inform the individual of the reasons for the rejection. 

 

  3. The right to rectification

An individual can make a request relating to their data held by iD-Company at any time.  iD-Company will follow all instructions to make sure all information held is accurate and check annually that the information is still correct.  If an individual’s data, held by iD-Company is requested and the individual notices a discrepancy with their information, iD-Company will alter the data and re-send it back to the individual (within 1 week) to check thoroughly that all information is correct and accurate.  We do request that any updated information that an individual has must be submitted to us as and when it happens.  

 

  4. The right to erasure

Individuals have the right to request your personal information and data being deleted where there is no compelling reason for its continued use, however in doing so, you may risk your membership/role in the company being cancelled.  iD-Company Ltd has a legal duty to keep data records of our students, parents and guardians’ details for a reasonable time, accidental and injury records kept for 19 years (or until the student reaches 21 years), and 22 years (or until the student reaches 24 years) for Child Protection records. Staff records must be kept for 6 years after terminating their contract before they can be erased.  This data is archived securely onsite and shredded after the legal retention period.

 

  5. The right to restrict processing

Parents, visitors and staff can object to iD-Company Ltd processing their data.  This means that records can be stored but must not be used in any way, for example for reports, communications or publicity/promotion etc.

 

  6. The right to data portability

iD-Company Ltd may require for data to be transferred from one IT system to another; such as from iD-Company Ltd to the Local Authority, for performance licenses and dance associations for examinations.  These recipients use secure file transfer systems and have their own policy procedures in place in relation to GDPR.

 

  7. The right to object

Parents, visitors, volunteers and staff have the right to object to their data being used for certain activities like marketing or research.

 

  8. The right not to be subject to automated decision-making including profiling

Automated decisions and profiling are used for marketing based organisations.  iD-Company Ltd does not use personal data for such purposes.

 

 

Use of Personal Information and Storage:

 

As a professional examination board, iD-Company Ltd has a legal duty to store the following information on you as a member;

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Name, address, email address, telephone and mobile numbers, membership number, qualifications, enhanced DBS, enhanced DBS certificates information and previous business trading with iD-Company Ltd such as examination sessions, purchase of Syllabi, "Programmes of Study" and merchandise etc.  As well as information regarding your CPD (Continuing Professional Development) attendance and any courses that you may attend.

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We also store information on candidates that take iD examinations with us and attend our courses (either amateur or professional), such as:

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Medal Test Exams:

Name, subject taken and mark achieved

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Graded Exams:

Name, address, email address.

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Summer and Easter school:

Name, address, email address.

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Payments made online:

...

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Who we share your information with:

We share your information with the following organisations to be able to run an efficient and professional service:

Royal Mail - name and address

Courier Companies - name and address

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iD Examiners and teachers;

...

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iD-Company Ltd keeps all paper copies of students, examination students, staff and teaching records in a locked filling cabinet.  All records are completely confidential.  These records remain on site at all times.  Paper records are shredded after the retention period.

 

Access to company computers are all password protected.  Passwords are changed every six months.  When a member of staff leaves iD-Company Ltd, all passwords associated with the company are changed in line with this policy and our safeguarding policy.  All external hard drives are also password protected for extra protection.

 

Information regarding individual students for weekly registers, medical information and emergency contact details are kept on a password protected external hard drive.  These documents include data such as student’s names, date of birth and sometimes phone numbers and email addresses.  These records are deleted after the relevant retention period.

iD-Company Ltd stores personal data held visually in photographs and video clips; unless written consent has been obtained via the Photography Release Form.  Video footage will be kept as archives for choreographic purposes. In the event that an individual requests for the Right to Erasure, iD-Company Ltd will keep video footage but not expose to anyone as the choreography remains the property of iD-Company Ltd and the Choreographer.  The files will not be passed on, or shown to anyone other than iD-Company Ltd and the choreographer.  

 

If you wish to remain an active member of iD-Company Ltd you do not have to do anything.  If you do not agree for us to store information enclosed in this document, please contact us at info@id-company.co.uk expressing your termination with iD-Company Ltd and to not contact you in the future.

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Policy Review Date: May 2019

 

 

 

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Once you are an iD member you can enter your students into the iD examination system.
 
We pride ourselves on offering an approachable and pleasant examination experience to help every candidate perform to their full potential ensuring your school receives healthy exam results.
 
iD does not ONLY give you a handbook, we also provide you with a DVD for Street dance and an
App for Contemporary that demonstrates the exercises for teachers to learn from.
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All our examiners are friendly, approachable industry professionals and are there

to give an inspired examination experience.


To enter students you must complete our examination form available from head

office at least 2 months prior to your requested exam session. Your session will

then be confirmed and an examiner will be designated to you along with the exam

forms and details of the day. 

A minimum number of applicants will be required. 

For more information please contact our head office.

 

iD does not supply music for examination training, but a list of reccomended music

for the teacher from popular music that inspires both teacher and student.

FEEDBACK

We feel it is vital to know after an examination that each dancer receives feedback on

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1 - What they are doing well

2 - What needs to be improved.

 

Each student will receive a written feed back form for along with their certficate.

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  STUDENT TEACHERS

       CERTIFICATE                 

Recommended age 16-18
Based on all the grades
 

  FULL TEACHERS

            CERTIFICATE                       

Recommended age 18 and above
Grades 1-5
 

 ADVANCED TEACHERS

        CERTIFICATE              

Recommended age 18 and above
Based On Intermediate / Advanced grades   

You must achieve your full teachers certificate before applying.

 

 

   MEDAL TESTS 

THESE can be taken in any of the following dance genres:
Ballet / Tap / Jazz/ Contemporary / Street / Lyrical.


Dances are to be no longer than two minutes. Examiner can request to see the same dance up to three times.
Medal tests can be taken as a solo dancer / duo / trio or group.

Any styles can be danced.
Costumes are to be worn with full hair and makeup. Medal tests are encouraged for all ages.
The Medal test examinations are used as performance preparation for competitions and theatre performance.
You are welcome to take your own photo with the examiner if requested before the day.

   

DUET - TRIOS - QUARTET and GROUPs 

                   
 GOLD MEDAL TEST 
       2-4   people                         (Max 4 min Dance)       
5-10 people                         (Max 5 Min Dance)
11     people and over         (Max 6 min Dance)
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PLATINUM MEDAL TEST
        2-4   people                        (Max 4 min Dance)        
5-10 people                        (Max 5 Min Dance)
11     people and over        (Max 6 min Dance)
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DIAMOND MEDAL TEST
        2-4   people                        (Max 4 min Dance)        
5-10 people                        (Max 5 Min Dance)
11     people and over        (Max 6 min Dance)
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Medals will be presented to the candidate on the exam day.
 
Dances are to be choreographed by the teacher or student.
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id-company Syllabus
Grading System

 

GRADE ONE                             Recommended Age 6/7
GRADE TWO                             Recommended Age 8/9

    GRADE THREE                          Recommended Age 10/11
    GRADE FOUR                           Recommended Age 12/13
    GRADE FIVE                             Recommended Age 14/15

ELEMENTARY                          Recommended Age 16
   INTERMEDIATE                        Recommended Age 17    

ADVANCED                                   Recommended Age 18  

 

       This is only a recommendation, we believe students should be

graded on their ability NOT age.
  
 

   how we grade you 

Ungraded ............................................0-49
  Pass ....................................................50-59

  Commended ...................................... 60-69

  Highly commended .............................70-79
  Honours ..............................................80-89
   Distinction ......................................... 90-100

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Dancers Exams

 

Each school wishing to enter students for an exam session is determined individually on location and number of students wishing to take the exam.
A minimum fee is required for exam session to held.

 

Certificates will be posted to the teacher after the exam.

TEACHER CERTIFICATES
iD EXAMINERS 
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CONTEMPORARY
Ryan Jenkins
Jenni Inglis 
Dianne Wye
Tiffany Annan
STREET DANCE
Matt Walker 
Damien Anyasi
Rohan Pinnock-Hamilton
Kieron Providence